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PTO Schedule for new hires.

  • 1.  PTO Schedule for new hires.

    Posted Dec 16, 2020 08:26 AM
    ​Hello, CUES.
    We are investigating to make enhancements to our PTO policy and was curious if others would share their structure.
    Specifically, I'm curious what other CUs do for year 'zero' or the first year of employment. For example, we currently provide PTO on Jan 1. Therefore, if you are hired, say in June, you get a limited number of days until you hit the Jan 1st mark.
    I'd love to understand what others are currently implementing,
    Have a great day!

    Korey McMahon
    VP/Sales &Culture
    Oklahoma City OK

  • 2.  RE: PTO Schedule for new hires.

    Posted Dec 17, 2020 01:16 PM

    Our employees accrue PTO every pay period cycle.  Depending on their employment status (PT vs FT) and length of employment, each payroll processing period they are credited with a certain amount of time.  This is the same for new employees as well. So new employees will start accruing time on their first day of employment and will see their first credit after their first payroll.

    Carolyn White
    VP Education and Communication
    CoastHills Credit Union
    Santa Maria CA

  • 3.  RE: PTO Schedule for new hires.

    Posted Dec 18, 2020 08:40 AM

    We do the same as Carolyn.  We accrue PTO every pay cycle so our new employees start accruing immediately.  Don't quote me exactly but for newbies it is something like 6hrs per pay period, so they can start building up time pretty quickly.   




    Andy Kempf

    CEO | NMLS ID 1688109

    4Front Credit Union




    Direct  231.932.5200

    Toll Free  800.765.0110

    Fax  231.932.5200



  • 4.  RE: PTO Schedule for new hires.

    Posted Dec 18, 2020 09:31 AM


    We are like you - you are given a set amount based on years of service effective January 1 (front-loaded for use throughout the year). Any new employees starting during the year receive a pro-rated amount depending on the remaining months of the year. They receive that pro-rated amount on their 90th day. Here's our schedule:

    After successful completion of new hire Introductory period

    On 3rd Year Anniversary

    On 5th Year Anniversary

    On 10th Year Anniversary

    On 15th Year Anniversary

    On 20th Year Anniversary

    On 25th and above Year Anniversary


    136 hrs/yr


    152 hrs/yr


    176 hrs/yr


    200 hrs/yr


    224 hrs/yr


    272 hrs/yr


    304 hrs/yr

    Feel free to let me know if you have any questions!

    Amanda Hoover CUDE
    Professional Development Trainer
    Belco Community CU
    Harrisburg, PA

  • 5.  RE: PTO Schedule for new hires.

    Posted Dec 18, 2020 09:58 AM

    Our policy indicates employees accrue PTO on a monthly basis, but is credited to the employee at the beginning of a calendar year. PTO is prorated in the year a new employee is hired. New hires who start before the 15th of the month will begin accruing their PTO for that month. For those starting after the 15th of the month, PTO will start accruing the following month. New employees are eligible to use PTO after 30 days of employment.

    Eden Lafond
    Internal Auditor
    Heartland CU
    Madison WI

  • 6.  RE: PTO Schedule for new hires.

    Posted 21 days ago
      |   view attached

    Hi Korey,

    We used to only accrue at the 6-month mark, as of two years ago we re-distributed those hours to award 20 hours of sick time and 20 hours of vacation time at each 90 day mark.  When they hit the one-year mark, that amount is pro-rated based on how many months are between their one-year mark and the following January (in which existing employees are awarded 80 hours of each on January 1st).  I've attached a worksheet we use with the new hires to help them understand our policy.

    Hope this helps!



    Anita Lynn
    Director of Training/Development
    America's First FCU
    Birmingham AL